Ellsworth School Department is beginning an essential project to modernize our communication and safety infrastructure across the district, and we’re looking to partner with a qualified contractor for the job!
Ellsworth School Department is now accepting proposals for a comprehensive, IP-based Intercom and Communication Safety System. This project aims to provide a unified communication bridge across five geographically distinct sites, serving approximately 1,300 students and staff. The selected solution must function as a highly effective tool for daily operations—supporting announcements, synchronized clocks, and multi-zone bell schedules—while delivering robust, real-time capabilities during emergency situations.
The project includes Ellsworth Elementary Middle School, Ellsworth High School, Hancock County Technical Center, the Central Office, and our Bus Garage. Contractors should design solutions that align with and leverage existing infrastructure, including our Grandstream VoIP phone system and upcoming network switch upgrades. The project also requires comprehensive outdoor audio coverage for athletic fields, playgrounds, and parking lots using equipment rated for continuous use in New England weather conditions.
Important Dates
Key dates for this project include an encouraged pre-bid site visit on May 12, 2026, at 9:00 AM, beginning at the Hancock County Technical Center. The deadline for submitting written bidder questions is May 14, 2026, at 4:00 PM , with all proposals due by 9:00 AM on May 21, 2026. Proposals will be publicly opened shortly after the submission deadline, and the District will select the proposal that best serves its interests. We anticipate awarding the contract on May 29, 2026, with the contract start date set for July 1, 2026. Substantial completion for all locations, including full systems commissioning and training, is mandatory no later than August 14, 2026. Interested parties should notify Superintendent Amy Boles of their interest to be included on the list of Registered Contractors. Click below to view the full Request for Proposals for this project.